Introduction
A prominent automotive manufacturer is in search of a Temporary Paralegal and Administrative Assistant to provide professional, efficient, and effective legal and administrative support to the Group Legal Department.
Duties & Responsibilities
- Drafting initial versions of agreements and other legal documents for review by the appropriate manager(s).
- Performing legal research to identify relevant legislation, case law, and precedents.
- Composing preliminary legal opinions.
- Evaluating necessary information and creating summaries, opinions, reports, or recommendations based on the available data.
- Assisting in trial preparation by gathering facts and analyzing legal positions.
- Managing the company secretarial documentation for CLIENT Group SA.
- Ensuring timely and efficient management of the invoicing and payment processes for the legal department to maintain cost-effectiveness, efficiency, and strict budget control.
- Providing administrative support, including the regular preparation of reports on litigation and external legal expenses.
- Drafting operational reports and managing work allocation.
- Overseeing training, preparing communications for the business, and maintaining both manual and electronic filing systems to ensure the secure storage of contracts and other documents.
- Becoming proficient in all IT systems related to the daily operations of the Legal Department, including document management, case management, and external counsel management systems.
- Ordering office supplies, coordinating local and international travel, and handling various administrative tasks as needed.
- Assisting Company Secretaries with company secretarial responsibilities, such as filing and document retention, preparing minutes, agendas, board packs, managing calendars, and submitting presentations/reports.
Desired Experience & Qualification
- Bachelor’s Degree in LLB or a Paralegal Qualification.
- Seven years of demonstrated experience in a commercial law firm or an in-house legal department within a large or multinational corporation, serving as a paralegal and administrative assistant.
- Proficient in legal drafting and capable of conducting legal research, with a solid understanding of the law and its application in specific contexts.
- Committed to timely delivery in accordance with mandates.
- Able to work independently with minimal supervision.
- A consistently proactive team player with a strong work ethic and a dedication to excellence.
- Possesses high emotional intelligence and resilience.
- Demonstrates discretion and maintains strict confidentiality.
- Proficient in Microsoft Word, Excel, and PowerPoint; familiarity with SAP SRM is a plus.
- Exhibits a collaborative and positive attitude, with a keen attention to detail. Maintains transparency and effective communication.
Package & Remuneration
- If you do not receive a response within 14 days, please consider your application unsuccessful.
1. Job Description and Responsibilities
Overview of the Position
As a Temporary Paralegal and Administrative Assistant at our automotive manufacturing company, you will play a crucial role in providing professional legal and administrative support to our team.
Automotive manufacturer is seeking a Temporary Paralegal and Administrative Assistant to deliver professional, efficient, and effective legal and administrative support. This unique opportunity requires a versatile individual who can seamlessly navigate between legal tasks and administrative responsibilities. In this role, the successful candidate will play a pivotal role in supporting the legal team and ensuring the smooth operation of administrative functions within the organization. From managing legal documentation to providing administrative assistance, this position offers a dynamic and challenging environment for individuals looking to enhance their skills in both legal and administrative domains.
Key Legal and Administrative Tasks
Your responsibilities will include assisting with legal research, drafting documents, maintaining legal files, managing calendars, scheduling meetings, and handling general administrative tasks.
2. Qualifications and Skills Required
Educational Background
A degree in Paralegal Studies, Legal Studies, or a related field is preferred.
Experience in Legal and Administrative Roles
Prior experience in a legal or administrative role is advantageous.
Key Skills and Competencies
Strong organizational skills, attention to detail, proficiency in MS Office, excellent communication skills, and the ability to multitask effectively are essential for this position.
3. Key Duties and Tasks
Legal Support Responsibilities
– Conducting legal research
– Assisting with document preparation
– Maintaining and organizing legal files
Administrative Support Tasks
– Managing calendars and scheduling meetings
– Handling correspondence
– Providing general administrative support to the team
4. Duration and Temporary Nature of the Position
Details of Temporary Employment
This position is temporary and is expected to last for a specified duration.
Possible Extension or Transition Opportunities
There may be opportunities for the position to be extended or for you to transition into a permanent role based on performance and business needs.
5. Benefits and Opportunities for Growth
Working as a Temporary Paralegal and Administrative Assistant at an automotive manufacturer can offer a range of benefits and opportunities for professional development.
Professional Development and Training
In this role, you’ll have the chance to expand your skills and knowledge through on-the-job training and professional development opportunities. Whether you’re looking to enhance your legal expertise or sharpen your administrative skills, this position can provide valuable learning experiences to help you grow in your career.
Link to Application
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Potential Career Advancement Paths
For ambitious individuals, this temporary position can be a stepping stone to greater career opportunities within the automotive industry or the legal field. By demonstrating your dedication, efficiency, and professionalism, you may open doors to potential career advancement paths, such as securing a permanent role within the company or exploring other avenues for growth and development. So, seize the opportunity, learn, grow, and drive your career forward!In conclusion, the Temporary Paralegal and Administrative Assistant position at the automotive manufacturer presents a valuable opportunity for individuals seeking to contribute to a fast-paced legal environment while also handling key administrative tasks. With the chance to grow professionally and potentially advance within the organization, this role offers a platform for individuals to showcase their skills and make a meaningful impact. Joining this team not only provides a temporary position but also opens doors to future possibilities for career development and growth.
FAQ
1. What is the expected duration of the Temporary Paralegal and Administrative Assistant position?
2. Can the role lead to permanent employment opportunities within the automotive manufacturer?
3. Are there specific qualifications or certifications required for this position?
4. What are some of the key responsibilities that the successful candidate will be expected to handle in this role?
