What is our mission?
Our mission is to foster dignity and create opportunities through sustainable, production-oriented economies. This entails transforming Africa into a competitive global manufacturing center. We achieve this by collaborating with prominent companies on value chain and business transformation initiatives, partnering with governments to formulate effective industrial policies, and working with industrial clusters to promote innovative and sustainable sector development programs. Our teams are dedicated to innovating and delivering solutions across a wide range of industry requirements, including research, policy formulation, best practice identification, value chain and firm-level strategy execution, manufacturing performance enhancement, skills development, sustainability efforts, decarbonization, and support for small and medium-sized enterprises (SMEs).
What is the position?
We are seeking a dynamic, articulate, and highly organized individual to assist with the administrative functions of our Industrial Development team. This position is essential for the team’s capacity to deliver high-quality results for both public and private sector clients. It is particularly suited for those who possess a strong background and enthusiasm for organization, communication, and operational support.
What will your responsibilities entail?
- You will be responsible for scheduling and coordinating both online and in-person meetings and workshops, which may include arranging refreshments, managing venue bookings, coordinating with vendors, welcoming participants, managing attendance, and taking meeting minutes.
- You will also coordinate and distribute reports, presentations, minutes, and agendas for meetings and workshops.
- Your duties will include sorting, filing, and coordinating documents on both internal and external SharePoint and Zoho platforms.
- You will manage the contact database by maintaining and updating all relevant contact lists for the Industrial Development Team in accordance with company standards.
- Additionally, you will coordinate internal meetings and assist with ad hoc travel arrangements for team members.
- You will support the administration of the Industrial Development team’s ongoing reporting requirements to BMA’s central functions, including finance, resource allocation, and report template preparation.
- Formatting documents to meet BMA or client-specific requirements
- Coordinating and ensuring quality assurance for tender compliance documents
- Conducting tender screenings
- Processing consultant invoices, external expenses, and internal charges in accordance with BMA’s Standard Operating Procedures
- Maintaining up-to-date team documentation, including CVs and project histories
- Performing additional secretarial and administrative tasks as required by the Industrial Development team
Who are you?
- You possess exceptional organizational skills along with strong verbal and written communication abilities.
- Your attention to detail is exemplary.
- You are socially adaptable, capable of engaging with individuals from diverse socioeconomic backgrounds and various settings, ranging from boardrooms to factories.
- You thrive in a fast-paced environment, demonstrating effective time management skills and the ability to prioritize tasks to meet multiple deadlines.
- You have a proficient understanding of the MS Office Suite, particularly Outlook and Excel.
- You exhibit intellectual curiosity, viewing yourself as a lifelong learner, often engaging with literature and videos on topics that intrigue you.
- You are a collaborative team player who flourishes in a cooperative atmosphere.
What we offer:
Joining BMA provides several significant benefits:
- A private sector focus with a commitment to social impact. As a private entity, we aim to enhance society through sustainable industrialization, balancing the dynamics of the private sector with the social value of our initiatives.
- A flexible workplace policy that allows you to work from home, the office, or at client locations. We promote a healthy balance between focused work, collaboration, and social interaction.
- Discretionary awards and bonuses. We acknowledge and reward outstanding performance, offering opportunities for rapid growth for those who excel.
- A uniquely collaborative and enjoyable work environment. Our engaging induction program quickly immerses you in our culture, complemented by regular huddles that unify the company, incorporate enjoyable themes and activities, and celebrate our weekly achievements.
Requirements:
Essential
- A minimum of three years of experience in business administration
- A relevant National Diploma or an equivalent qualification
- Proven proficiency in the MS Office Suite and online collaboration tools such as MS Teams or Zoom
- Demonstrated expertise in Excel for data processing tasks
Beneficial
- Experience with Zoho projects and Zoho CRM
Application Process:
To submit your application, please click the provided link. You will be taken directly to the initial stage of our recruitment process, which includes cognitive ability assessments, personal information submission, and a two-minute introductory video from you. This process is expected to take approximately 45 minutes.
If your application is successful, we will reach out to you for the next steps. Best of luck!
BMA is an Equal Opportunity employer, and preference will be given to Previously Disadvantaged Individuals as outlined in the Employment Equity Act.
Introduction
Welcome to our job posting for a dynamic and highly organized individual to join our Industrial Development team in a crucial administrative support role. This article provides an overview of the position’s responsibilities, required qualifications, and the exciting opportunities for professional growth within our organization. If you are passionate about supporting industrial development initiatives and thrive in a fast-paced environment, read on to learn more about this exciting career opportunity.
Job Description Overview
If you’re energetic, articulate, and have the organization skills of a superhero, we want you! Our Industrial Development team needs someone to handle their administrative needs with finesse and flair.
Introduction to the Position
Are you ready to be the behind-the-scenes hero, supporting our Industrial Development team with your administrative prowess? Get ready to dive into a dynamic role that keeps things running smoothly.
Company Background and Industrial Development Team
Join our vibrant company and be a part of the Industrial Development team that’s shaping the future. Dive into the world of industry and innovation with a team that’s all about making things happen.
Required Skills and Qualifications
From educational background to key competencies, here’s what we’re looking for in our ideal candidate.
Educational Background
While a specific degree isn’t essential, a background in business, administration, or a related field is a plus. Show us what you’ve got!
Key Competencies and Attributes
We need someone who’s a master at organization, a pro at communication, and a wizard at multitasking. If you’re detail-oriented, adaptable, and cool under pressure, you might just be the perfect fit.
Key Responsibilities
Ready to take on some exciting challenges? Here’s what you’ll be doing on a daily basis.
Administrative Support Functions
From managing files to handling inquiries, you’ll be the go-to person for all things administrative. You’ll be the secret weapon that keeps the team on track and on target.
Project Coordination and Assistance
Get ready to roll up your sleeves and dive into project coordination. You’ll be assisting the team with various tasks, from research to logistics, making sure everything runs like a well-oiled machine.
Administrative Support Duties
When it comes to keeping things in order, you’ll be the one leading the charge.
Managing Correspondence and Communication
Emails, calls, and messages galore – you’ll be the master of correspondence. Keeping everyone in the loop and on the same page will be your forte.
Organizing Meetings and Schedules
From scheduling meetings to coordinating calendars, you’ll be the wizard of time management. Keeping everyone organized and on time will be your superpower.
Team Collaboration and Communication
Interacting with Team Members and Stakeholders
So, you’re going to be chatting it up with your team and all the important folks involved. Get ready to bring your A-game in the communication department.
Facilitating Information Flow within the Team
Think of yourself as the information maestro, making sure that data dances smoothly within the team. No traffic jams in your watch!
**Time Management and Prioritization**
Prioritizing Tasks and Meeting Deadlines
Time to show off your juggling skills as you decide what needs your attention first and crack that whip to meet those deadlines.
Managing Multiple Projects Simultaneously
It’s like spinning plates, except these plates are projects, and you’ve got this under control. No stress, just organized chaos!
Professional Development Opportunities
Training and Skill Enhancement Programs
Level up your skills and knowledge with some fancy training programs. Who doesn’t love a good personal and professional glow-up?
Career Growth within the Industrial Development Team
Want to climb that career ladder within the team? Here’s your chance to shine bright like a diamond and make your mark in the world of Industrial Development.
Application Process and Contact Information
How to Apply for the Position
Ready to take the plunge? Dive into the application process headfirst and show them why you’re the perfect fit for this gig.
Link to Application
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Contact Details for Further Inquiries
Got questions or just want to say hi? Here’s the scoop on how to reach out and get all the deets you need. Let’s get this party started!
Closing
If you believe you are the energetic, articulate, and organized individual we are looking for to support our Industrial Development team, we encourage you to apply for this position. Join us in making a difference in the industrial sector and embark on a rewarding career journey with opportunities for growth and development. We look forward to potentially welcoming you to our team and working together towards our shared goals of innovation and progress.
FAQ
1. What background or experience is required for this administrative support role within the Industrial Development team?
2. Are there opportunities for professional growth and advancement within the organization for individuals in this position?
3. How can interested candidates apply for this job and what is the selection process like?
